Club Hub gives deans and student life leaders one place to manage clubs, advisors, student leaders, meetings, attendance, renewals, and engagement, so the co-curricular program no longer lives in spreadsheets, inboxes, and guesswork.
Built for deans, student activities directors, upper school leaders, and the teams who keep student life moving.
3 clubs need attentionNo meetings in 6+ weeks
Renewals open12 submissions to review
The Problem
Student life is too important to run from scattered systems
Clubs and student organizations are where students find belonging, leadership, identity, service, and community. But at many schools, the program is managed through a patchwork of spreadsheets, forms, advisor emails, student promises, and memory. That makes it hard to know which clubs are thriving, which are fading, and which students still have not found their place.
Club Hub gives deans one organized system for the work that used to be invisible.
“Before we signed up, our clubs were very loosely managed. I had a spreadsheet and a vague sense of what the clubs did and who the club leaders were.”Rikki KolodnyDirector of Student Life, Maimonides School
Built for the real work of leading student life
Every club in one place
See each club’s members, leaders, advisors, meetings, events, attendance, and recent activity without digging through spreadsheets or email threads.
Spot struggling clubs early
Identify clubs that have not met, lost members, stopped communicating, or need support before they disappear halfway through the year.
Attendance without chasing advisors
Student leaders or advisors take attendance at meetings, and participation rolls up automatically so your team can see what is actually happening.
Better answers for leadership meetings
Bring real numbers to conversations with division heads, heads of school, trustees, or families: active clubs, student participation, meetings, events, and growth over time.
Advisor and leader accountability
See which advisors and student leaders are active, which clubs need a check-in, and where support is needed before renewal season.
Clean reporting whenever you need it
Export club rosters, participation data, attendance, leadership records, and engagement trends when someone asks how student life is going.
Student life is about students, not spreadsheets
The dashboard is the tool. Belonging, leadership, and continuity are the point.
See who has found their place, and who has not
Understand involvement across the school, from highly active student leaders to students who may still be looking for a place to belong. A nudge toward the right club, affinity group, service opportunity, or leadership role is easier when involvement is visible.
Give student leaders structure without taking over
Student leaders get a clear place to post meetings, take attendance, communicate with members, update club pages, and renew their organizations. Deans stay informed without becoming the project manager for every club.
Stop rebuilding the club program every year
When student leaders graduate, clubs keep their history, rosters, descriptions, meeting patterns, and institutional knowledge. New leaders and advisors build on what came before instead of starting from scratch.
Club Renewal
Make club renewal more than a form
Collect renewal requests, leadership transitions, advisor updates, budget requests, and club reflections in one organized process. Approve what should continue, close what has faded, and start the next year with a cleaner program.
Run the whole renewal cycle from one screen
Open a renewal cycle and watch every club move from Not Submitted to Awaiting Review to Renewed. Filter by category, search for any club, and nudge every outstanding club with one Remind All click, no mail merge required.
Approve with evidence, not guesswork
Every renewal request arrives with the club’s real track record: meetings held across the year, attendance taken, member count, and budget. Renew thriving clubs with confidence, and have honest conversations with the ones that never got going.
Automations
Let Club Hub do the chasing
Turn on the automations that fit your school and step out of the reminder business. Your time goes to supporting students instead of tracking them down.
Attendance reminders and inactive club warnings, on autopilot
Club Hub can email club leaders when their meeting is about to start, prompting them to take attendance, and follow up if they forget. And if a club goes quiet, Club Hub automatically notifies leaders and administrators after a number of weeks you choose, so no club slips away unnoticed.
Your School, Your Rules
Every school runs student life differently. Club Hub keeps up.
Deans control how the program works right from the dashboard, from who can create clubs to how private a member list should be. No support tickets required.
Tune the platform to your program
Restrict sign-ups to your school’s email domain, run a Club Fair kiosk for phone-free fairs, turn athletics on or off, choose QR code or manual attendance, let faculty notify parents, and publish a public clubs page for prospective families. Each one is a simple yes or no.
Shape how clubs are created and organized
Define your own club categories, decide whether students can create clubs, require administrator approval or advisor confirmation, and add your school’s own questions to the create-club form. Affinity groups and sensitive spaces can get extra privacy, including member lists visible only to club leaders.
Tell the story of student life with real data
When a head of school, parent, trustee, or accreditation team asks how student life is going, show active clubs, participation trends, meeting activity, leadership records, and engagement over time, not just anecdotes.
From your peers
Deans and directors, in their own words
Student life leaders use Club Hub to replace spreadsheets, spot inactive clubs, support student leaders, and bring structure to programs that used to be hard to see.
“In previous years, our clubs lost focus, organization, and leadership by the middle of the year. Club Hub has provided a platform that better engages our leaders and members by creating a single place for the club’s vision and agenda, meeting schedules, club enrollment, attendance, and communication. This year, we have been able to peek into club activity and respond to those clubs whose drive has been flagging.”
Jonathan CoulombeAssociate Head of Upper School, King School
“ClubHub has been one of the best resources we have ever used here at Porter’s and as you start planning on how to make your life easier for next year, this should be highly considered. It has streamlined and organized our student organizations, alliances, affinity groups, and clubs.”
Michelle CosterAssociate Dean of Students, Miss Porter’s School
“Managing clubs often required more time than I had available to devote to the many needs of our 70–90 student organizations. Now that our school is actively using Club Hub, my time devoted to checking in on clubs has become much more manageable. I can spend more time assisting clubs with ideas and processes for accomplishing their goals than on checking that meetings are taking place.”
Danny PoellotStudent Activities Director, Ursuline Academy of Dallas
“Club Hub is AMAZING and I highly recommend it in every way. Before we signed up, our clubs were very loosely managed. I had a spreadsheet and a vague sense of what the clubs did and who the club leaders were… Club Hub allows me to have a handle on what the clubs actually do, shut down inactive clubs, and have an overall sense of student involvement in clubs at Maimo.”
Rikki KolodnyDirector of Student Life, Maimonides School
“This has made my life so much easier! I also love the professionalism and standardization of the monitoring process. Throughout I’ve had the ability to monitor club activities and guide leaders through challenges. I love the automated sending of messages and labeling clubs as inactive if they do not meet.”
Katie SchoenikeDirector of Student Life, Trevor Day School
FAQ
Deans of Students FAQ
How does Club Hub help deans of students?
Club Hub gives deans one organized place to manage clubs, advisors, student leaders, meetings, attendance, events, communication, and renewals. Instead of relying on spreadsheets, emails, and informal check-ins, deans can see which clubs are active, which need support, and how students are engaging across the program.
Can we see which clubs are inactive or struggling?
Yes. Club Hub helps schools identify clubs that have not met recently, stopped communicating, lost momentum, or failed to complete renewal steps. That gives deans a chance to step in earlier and support clubs before they disappear.
Can students and advisors help maintain the information?
Yes. Student leaders and advisors can update club pages, post meetings, take attendance, communicate with members, and complete renewal steps based on the permissions your school sets. Deans stay informed without having to manage every detail manually.
Can Club Hub help students find clubs?
Yes. Students can browse clubs, join organizations, see events, and connect with opportunities that match their interests. Schools can also use involvement data to see which students may not yet be connected.
Does Club Hub support club renewal?
Yes. Club Hub can help schools collect club renewal information, leadership transitions, advisor updates, budget requests, and reflections in one organized process. That makes it easier to approve active clubs, close inactive ones, and start the next year cleanly.
Can we manage affinity groups and private clubs?
Yes. Schools can control club visibility and permissions, including for affinity groups, support spaces, or clubs that should not be visible to every audience.
Can we export club and participation data?
Yes. Schools can export club rosters, leadership records, attendance, participation data, and engagement information for reporting, meetings, accreditation, or internal review.
Does Club Hub replace our LMS, SIS, or communication tools?
No. Club Hub is built specifically for student life and co-curricular management. It works alongside your existing school systems by organizing the club and activity information those systems usually do not capture well.
How much work does it take to keep Club Hub updated?
Club Hub is designed so the work is shared. Student leaders and advisors can maintain club details, meetings, attendance, and communication, while deans and administrators oversee the program from one dashboard.
Bring structure to the whole student life program
See how Club Hub helps deans manage clubs, support student leaders, spot inactive organizations, and understand engagement across campus.
